This privacy notice (together with our Terms and Conditions) tells you what we do with information we collect about you. It is relevant to anyone who visits our website.
We refer to all these individuals as ‘you’ in this notice. We refer to Women Like Us as ‘we’.
The notice does not extend to any other websites that you might visit by clicking links found on Women Like Us or in emails that we may send you.
IF YOU DO NOT AGREE TO OUR USE OF YOUR INFORMATION IN THE MANNER OUTLINED IN THIS NOTICE, PLEASE DO NOT SUBMIT INFORMATION TO US.
- Who we are
Women Like Us is a social business that offers advice and support to people who need to work part-time or flexibly. We are a division of Timewise Foundation C.I.C, a limited company registered in England and Wales. Company number 5274371; registered office: Three Tuns House, 109 Borough High Street, London SE1 1NL. You may also come across other brands in our group of companies – Timewise, Timewise Jobs, the Timewise Foundation and Timewise Resources.
2. What information do we collect about you?
You will usually be aware of the information that we collect about you because you provide it to us directly.
3. How and why we may use the information we collect about you
We use the information we hold about you in the following ways:
- To provide and administer our services, such as supporting you to find a job.
- To meet obligations arising from any contractual agreements made between you and us.
- To respond to enquiries or requests for information, or to follow-up on such requests at a later date.
- To provide evidence to our funders that we have fulfilled our contract with them (our service to support people to find a job is funded by local government or community organisations).
- To ensure that content on our website is presented in the most effective way for you and for your computer.
- To allow you to participate in interactive features of our website.
- To analyse and improve the effectiveness of our services.
- To do anything required of us by law.
4. Who we share your information with and why we do this
We may share information you have provided to us for the purposes mentioned in section 3 above. In particular, we share your information with organisations which collect, process, and store your information on our behalf, or which we use to manage our email communications to you. We may also share your information with our funders. We may share analysis of our services with other third parties, provided that the analysis cannot be used to identify you individually.
Your information is held on secure servers. Where you have a password which enables you to access parts of our website, you are responsible for keeping this password confidential and we ask you not to share it with anyone.
We will not sell, rent, loan or give your personal information to any other third party without your prior permission, except in order to comply with a legal obligation; or in order to enforce or apply our Terms and Conditions; or to protect our rights or those of other third parties against error, negligence, breach of contract, theft, fraud and other illegal or harmful activity; or to comply with our audit and security requirements; or to audit compliance with corporate policies, procedures, legal and contractual obligations.
We may transfer the personal information we collect about you to companies based in the EU and also in the USA, in order to perform our contract with you. Throughout the EU, companies are bound by the same General Data Protection Regulations as the UK, however this is not the case with the USA. We will try to ensure that any USA companies we deal with treat personal information with the same degree of protection, either by agreeing to standard clauses provided by the EU or by signing up to protection agreements in their own country. However, you should be aware that the US government may have the power to overrule any such agreement.
5. How do we keep your information secure?
We take security seriously and we take all reasonable precautions to keep your personal information secure. Once we have received your information, we will use strict procedures and security features in order to prevent unauthorised access.
Unfortunately, the transmission of information via the internet is not completely secure. Therefore, although we will do our best to protect your personal data, we cannot guarantee that your data transmitted to our site, or information stored on our servers, will be free from unauthorised access by third parties or completely secure. Accordingly, any transmission is at your own risk.
WHILE WE HAVE UNDERTAKEN ALL REASONABLE EFFORTS TO PROTECT YOUR INFORMATION, WE CANNOT AND DO NOT WARRANT THAT NO LOSS, MISUSE, ALTERATION OR THE LIKE WILL OCCUR WHEN YOU ARE USING THE WEBSITE NOR CAN WE ACCEPT ANY RESPONSIBILITY OR LIABILITY IN CASE OF ANY SUCH LOSS, MISUSE, ALTERATION OR THE LIKE.
A cookie is a small text file that a website saves on your computer or mobile device when you visit it. It enables the website to remember your actions and display preferences so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.
We use this information:
- To remember your actions, to make it easier for you to use the website.
- For statistical purposes, to analyse website performance – for example, how many people are coming to the website, which other sites they come from, how often and to which pages. The information enables us to provide a more relevant and effective service.
You can control and/or delete cookies at any time – for details, see aboutcookies.org. Please note that if you do this, you may make our website less easy to use.
7. How long may we keep your personal information?
We are only allowed to keep your personal information if we need it for one of the reasons listed in section 3 above. As a general rule we will keep it for 6 years from the end of your relationship with us, as it is possible that our funders may require us to provide information in order to evidence that we have fulfilled our contract with them.
We will also retain data in an anonymised form, for statistical and analytical purposes.
8. When can you ask us to stop using your information?
You can ask us to stop sending you emails with information to help you find a job, by clicking the unsubscribe link at the foot of our emails at any time. Alternatively, to ask us to stop using your information, you can write to email@example.com
9. Correcting and updating your information
We rely on you to ensure that your details are kept up to date. If your details change, for example if your address changes, please inform us by emailing firstname.lastname@example.org
10. What happens if you don’t give us some of your personal information?
Where you do not provide the personal information we need to provide the service you ask us for, or to fulfil a legal requirement, we will not be able to provide the service. We will tell you why we need the information when we ask you for it.
11. How to contact us about this privacy notice
We have a nominated data controller, who you can contact at email@example.com if you wish to:
- Update wrong or incomplete information.
- Tell us you no longer agree to us using your information, and wish us to stop.
- Ask us to stop sending you information that may help you find a job.
- Delete your information (the ‘right to be forgotten’).
- Ask us to give you access to your data.
- Ask us about your right to portability.
- Make a complaint relating to our use of your information.
12. Changes to our privacy notice
Any changes we may make to our privacy notice in the future will be posted on this page. To ensure that we meet the highest standards in protecting your privacy, we will update this notice if and when it is necessary.